How to professionally convert files in 5 steps

Many individuals encounter difficulties in converting digital files from one format to another, often struggling to find an effective method to precisely achieve their desired outcome. This can lead to feelings of frustration or dismay due to the lack of suitable alternatives for executing this task. So, how can one successfully overcome this challenge? And what types of files can be converted?

What is meant by file conversion?

The process of file conversion can be likened to language translation. If we have a novel written in English, for example, and it is professionally translated into Arabic, both versions contain the same information but in two different ways. However, if it is translated automatically using a tool like Google Translate, it will suffer from flawed translation lacking the original meaning. Similarly, with file conversion, if it is done automatically, you will undoubtedly lose important descriptive data, or obtain poor outputs, and other issues.

Why do you need to convert files?

1. Interoperability of files

You may receive a document that is incompatible with your computer system, and therefore you are unable to open it. This can lead to the generation of what is known as a "data silo", where information is only available to one party, which can cause disruptions and difficulties in your workflow and outputting it correctly. However, file conversion helps you achieve file interoperability, i.e., the ability of different companies and systems to work together.

2. Data storage and compression

Through file conversion, you can store data in different formats and reduce its size, i.e., decrease the space it occupies on the hard drive. For instance, if you have a collection of audio recordings that you wish to transcribe into written text, you can convert them into well-organized and compact PDF files.

3. Reading content using different programs

When using a file converter, you can produce copies that are similar in quality to the original file, and allow the system to determine other programs to open and read them, in addition to improving file processing and protection. For example, you can convert the image format into another format and open it with your own password, protecting it from damage.

4. Making modifications to the original file

Modifying the original file is one of the most important advantages of file conversion, as there are documents that cannot be edited until they are converted to another format. For instance, you can convert a PDF to a Word format to make substantial modifications or fix technical issues in the original version.

It is possible to convert different types of files from one format to another with high quality, whether they are textual, auditory, or visual, such as:

Converting an audio file to text helps you access information quickly, in addition to the ease of reading the audio instead of listening to it. Regardless of the type of audio file, you can convert it to a text document and play it through Microsoft Word, PDF file reader, or PowerPoint presentation. It is noteworthy that the majority of audio-to-text conversion software does not support the Arabic language or lacks accuracy and professionalism, and will not achieve satisfactory results for your aspirations.

There are many works that require converting video files to other formats and formats, such as images, texts, and relying only on audio. For example, journalists need to transcribe television interviews and convert them into written news for publication on news websites. Some may want to convert educational videos, for example, into audio recordings in MP3 format.

Many people want to convert PDF files to Word, PowerPoint, Excel, and other textual formats for several reasons, such as making some modifications to the original file or obtaining certain parts of the text to add them to an enjoyable PowerPoint presentation or retaining handwritten texts in digital files in PDF format, for example.

Converting textual content to audio files has become increasingly prevalent, particularly with the rise of audiobooks and the growing popularity of podcasts. Many internet users prefer listening to audio content instead of reading text, seeing it as a suitable means of receiving information that relieves the strain on the eyes from written content.

5. file conversion software programs

How to convert files in 5 steps

Determine the types of files you wish to convert.

Prior to converting files, it is essential to identify the type of file that you want to convert. This will help you to find effective tools for conversion, and to achieve your end goal with precision. If you do not identify the type of file, you will not be able to convert it with the necessary professionalism and accuracy. After that, you should organize and label them clearly, and prioritize by making a list of the most important files you want to convert first, while ensuring that you keep a backup copy.

Define the purpose of converting the files.

Make your goal clear and direct, and identify the main motivations for converting the file. This will help you to develop a preliminary concept of what the data will look like in the new formats. Ask yourself: Do you want to edit a PDF file and cannot do so without transferring the data to another format? Is your aim to transcribe audio recordings or TV interviews into text for publication in reports and articles or for use in a presentation, or to save it in another text format?

Choose the format you want to convert to.

Once you know the type of file and have identified the conversion goal, it becomes easy to choose the appropriate formats to convert to. For example, if your goal is to produce an audiobook instead of a written book, you will convert it to an audio file format such as MP3, WAV, or WMA. However, if you need to keep paper lectures in digital format, you will change them to a document in DOC or PDF format, and so on.

File conversion services:

Some may entirely rely on file conversion software to transfer their information and data to new formats. This is a serious mistake, particularly if such applications do not support the quality of their files, resulting in outputs that lack the required quality and precision, and lack smoothness and clarity, despite subscribing to paid versions of these programs.

Fortunately, you can now convert your files to other formats and types with high quality by utilizing file conversion services offered by specialists and professionals on the Khamsat website, the largest Arab marketplace for buying and selling microservices. Whatever type of file you wish to convert, these professionals can easily and accurately meet your needs. All you need to do now is to review these services and select the appropriate one for your needs.

To choose a suitable file conversion specialist, it is necessary to study the available services closely, paying attention to their details and evaluating each one. Then, compile a list of the best providers of these services, while also examining any advanced offerings and checking previous customer testimonials.

Once the best sellers have been selected, begin communicating with the provider via the messaging feature offered by Khamsat to explain your needs, requirements, and desired outcome, before purchasing the service. To ensure the best possible results, stay in constant contact with the provider throughout the work process, in order to minimize the likelihood of any post-delivery modifications.

What is the cost of file conversion?